ARTICLE I – NAME
The name of this organization shall be THE NATIONAL CLASS E SCOW ASSOCIATION.
ARTICLE II – PURPOSE
The object and purpose of this association shall be to encourage and promote amateur yacht racing in Class E Scows; to maintain the Class E Scow as a one-design yacht; to sponsor an Annual National Class E Scow Championship Regatta; to adopt and enforce rules and regulations for the proper governing of races and regattas; to establish and enforce scantling rules and specifications for the control of the design of Class E Scows; to accept donations of, to hold in trust or otherwise and to administer trophies and other types of properties; and to carry on such other activities as may be proper, necessary or expedient in the furtherance of the foregoing objectives and purposes.
ARTICLE III – EMBLEM
The emblem of the National Class E Scow Association shall be a white “E” superimposed on the International Code Flag E.
ARTICLE IV – POLICY
1. To cooperate with all other yacht racing organizations and to demand in return observance of the rules of this Association.
2. To forward and control the evolutionary development of the Class E Scow through the careful enforcement of the scantling rules and the designation of licensed builders.
3. To keep the Class E Scow within the financial reach of the person of moderate means, and to avoid the rapid obsolescence of yachts through radical changes in the scantling rules or specifications.
ARTICLE V – ORGANIZATION
1. The Association shall consist of individual members, each with the privileges according to the class of membership.
2. The Association shall be governed by a Board of Directors of whom three shall be Officers (Commodore, Vice-Commodore, Rear-Commodore) elected by the members.
3. The officers shall serve a two year term and shall not be eligible for more than two consecutive terms.
4. The powers of the Association shall be vested in, and administered by, the Board of Directors.
5. Directors, other than officers, shall serve two year terms with six elected in even numbered years and six elected in odd numbered years.
6. Directors shall take office immediately upon their election whether at the annual meeting or thereafter by mail ballot.
ARTICLE VI – JURISDICTION
1. The Association shall have jurisdiction over the annual National Class E Scow Association Regatta.
2. Its Constitution, By-Laws and Scantling Rules are binding upon all members, and all Class E yachts participating in the annual regatta must conform to its official scantling rules.
ARTICLE VII – DUES
Association dues and taxes shall be fixed by the By-Laws, and must be paid before a member can be in good standing.
ARTICLE VIII – CLASSES OF MEMBERSHIP
Classes of membership shall be as prescribed in the By-Laws.
ARTICLE IX – BOARD OF DIRECTORS
1. The Board of Directors shall consist of the Commodore, the Vice-Commodore, the Rear-Commodore, and the Secretary-Treasurer. It shall also consist of twelve Directors selected by the following associations and allotted as follows:
Eastern Class “E” Sloop Association (ECESA) 3 directors
Inland Lake Yachting Association (ILYA) 5 directors
Western Michigan Yachting Association (WMYA) 2 directors
Other Yacht Clubs (Other) 2 directors
2. As a group, the directors shall represent the needs of the membership on a geographical basis. The distribution in Section I is based upon the number of active E Scows racing in the local fleets of the respective associations. The Directors shall ascertain from time to time whether a different distribution should be recommended for adoption by the membership.
3. The directors from each association shall be nominated by the owners and skippers of E Scows customarily sailed in home fleets within the association in accordance with procedures adopted by them for this purpose. No member may participate in the nomination process in more than one association. Directors may also be nominated at the Annual Meeting by any member, provided a petition for such nomination be signed by at least 15 members and filed with the presiding officer at the Annual Meeting. In the event that such a valid nomination by petition is received, a ballot by mail shall be conducted exclusively among members who customarily sail with the association; otherwise the election shall take place at the Annual Meeting.
4. The Board of Directors shall appoint a Secretary-Treasurer and a Chief Measurer at its convenience. The Measurer shall, on behalf of the Rules Committee and the Board, be responsible for compliance by all yachts with the Scantling Rules. The Measurer may, with the approval of the Board, appoint assistant measurers to assist him in carrying out his duties.
5. Except as otherwise indicated, the Board of Directors shall appoint the Chairman and members of the various standing committees in order to serve at the beginning of each calendar year for that year.
6. A quorum shall consist of at least half of the total number of Directors (including officers).
7. Vacancies on the Board of Directors shall be filled by appointment by the Board, such appointees to serve until the next following annual meeting, thus keeping the Board at full strength. An officer shall be replaced by the appointment of the Board.
ARTICLE X – OFFICERS
1. The Commodore shall be Chief Executive of the Association.
2. The Commodore shall preside at all meetings of the Association and of the Board of Directors.
3. The Vice-Commodore shall assist the Commodore and act in his place in his absence.
4. The Rear-Commodore shall assist the Commodore and act in his place in the absence of both him and the Vice-Commodore.
5. The officers shall be elected by the membership of the Association. The officers shall be nominated by the Nominating Committee and such nominations shall be circulated to the membership at least 30 days in advance of the Annual Meeting. Nominations may also be made by any members from the floor of the Annual Meeting, provided a petition for such nomination is signed by at least five members from each of the four associations referred to in Article IX and such petition be filed with the presiding officer at the Annual Meeting. In the event of a valid nomination from the floor, the vote shall be conducted by mail; otherwise the election shall take place at the Annual Meeting.
ARTICLE XI – LICENSING OF BUILDERS
1. The Board, by vote of at least three quarters of its members by mail ballot or in meeting assembled, shall designate persons or corporations to build approvable Class E Scows.
2. A license once granted shall be in good standing while its licensee complies with the Constitution and By-Laws of this Association and can be otherwise revoked only be three quarters vote of the Board and a majority vote of the members voting by mail ballot.
3. A Licensed Builder must comply with the Scantling Rules of the Association in the interest of protecting the one-design character of the E Scow.
ARTICLE XII – COMMITTEES
1. The Rules Committee
A. It shall consist of a Chairman and six members selected on a geographical basis.
B. It shall consult with the Chief Measurer regarding compliance with the Scantling Rules. It shall keep such Rules under constant surveillance and shall recommend to the Board changes which it deems will promote the purposes of the Association.
C. A quorum shall consist of the Chairman or his delegate, and any other three members. A majority vote of those present or, if practicable, all members polled by mail shall decide all questions.
2. The Regatta Committee
A. It shall consist of a Chairman and several members as needed, at least one of whom shall be a member of any local club which is hosting a sanctioned regatta.
B. A quorum shall consist of a majority present and voting, and a majority vote shall decide all questions.
C. It shall be responsible for running the annual national regatta and shall assist in an advisory capacity the sponsors of local or regional regattas.
D. For any national regatta it shall appoint a suitable race committee and a separate protest committee. It shall establish the entry fee, arrange for suitable trophies and other necessary items, and record the results.
3. The Finance Committee
A. It shall consist of a Chairman and several members as needed, including the Secretary-Treasurer.
B. It shall prepare the annual budget.
C. It shall advise the Board of Directors of any matters involving the expenditure of major funds.
4. The Media Committee
A. It shall consist of a Chairman and several members as needed.
C. It shall be responsible for publishing and distributing to the membership:
1. The Constitution and By-Laws.
2. The Scantling Rules.
3. The current list of Officers, Directors, Committees and members with their addresses.
4. The results of all regional or local regattas as seem desirable.
5. An Official Bulletin at regular intervals containing appropriate news, articles of interest, and any other material necessary or desirable in the promotion of the purposes of the Association.
D. It shall be responsible for general publicity of the Association to the Sporting Press and the public at large.
5. The Membership Committee
B. It shall be responsible for maintaining the size and quality of the membership at suitable levels for the best promotion of the purposes of the Association.
6. The Judicial Committee
A. It shall consist of a Chairman and six other members none of whom shall be Directors. The Chairman shall be appointed by the Board for a two year term. The other members shall serve for three year terms, two to be appointed each year by the Board of Directors and shall be distributed evenly on a geographical basis.
B. A quorum shall consist of the Chairman, or his delegate, and any other three members. A majority vote of those present, or if practicable, of all members polled by mail shall decide all questions.
C. It shall decide all appeals by members aggrieved by any decision of an officer, committee, or appointee of the Association and, shall upon request, interpret any seeming conflict or ambiguity in the Constitution, By-Laws or Scantling Rules. Copies of any appeal or request for such rulings shall be served on the Chairman and on every member of the Committee (unless the Committee is assembled).
D. It shall preserve a record of its decisions.
E. It shall be responsible for maintaining the Constitution, By-Laws and Scantling Rules in a current condition, including the assimilation of amendments into same with consistence.
7. The Nominating Committee
A. It shall consist of a Chairman and a number of members as needed.
B. A quorum shall consist of a majority of the committee present and voting, and a majority vote shall decide all questions.
C. It shall present nominees for all elected officers.
D. It shall keep the Board informed of eligible appointees to Committees.
ARTICLE XIII – MEETINGS
1. There shall be an Annual Meeting of the Membership held at the time and place of the Annual NCESA Championship Regatta.
2. The agenda and method of procedure for the Annual Membership Meeting shall be as set forth in the By-Laws.
3. There shall be a meeting of the Board of Directors in November and at such other times as the Commodore shall direct.
4. The agenda and method of procedure for the Directors’ meetings shall be as set forth in the By-Laws.
ARTICLE XIV – FISCAL YEAR
The fiscal year of the Association shall run from November 1 in any one year to October 31 of the following year.
ARTICLE XV – SUSPENSION, EXPULSION AND IMPEACHMENT
1. Members may be suspended by the Board of Directors for gross violation of the rules or unsportsmanlike conduct, or, after due warning, for willful and persistent disregard of rulings, for a period not exceeding twelve months, but the suspension may be extended for additional twelve month periods by fresh action of the Board of Directors, unless the member is reinstated in the interim by the Annual Membership Meeting.
2. A member may be expelled only by a three-fourths vote at an Annual Membership Meeting.
3. Elected and Appointed Officials may be impeached by the Board of Directors for a willful and unjustifiable act of commission or omission detrimental to the Association or its members.
ARTICLE XVI – AMENDMENTS
1. The Constitution, By-Laws and Scantling Rules can never be suspended.
2. Amendments may be made as follows:
A. Constitution and Scantling Rules – An amendment must be approved by the Board of Directors, following which it must be approved by a two-thirds vote of the members (including valid proxies) present at the Annual Membership Meeting or by a two-thirds vote of those members voting by mail.
B. By-Laws – An amendment must be approved by a two-thirds vote of the Board of Directors, or by a two-thirds vote of the members (including valid proxies) at Annual Membership Meeting.